Administrative Assistant/Receptionist

David M Gruber CPA PA Administrative Assistant/Receptionist Sign in to apply Naples, FL Sign in to apply Are you a personable, highly organized professional looking to make a lasting impact in a client-centered, fast-paced environment? Are you looking for a role where you can make an impact, be part of a close-knit team, and grow with a company known for its outstanding client relationships and stability? If so, we'd love to meet you! Who We Are: We're a family-owned CPA firm in Naples, Florida, with 35 years of personalized, top-notch service. Our small, close-knit team enjoys low employee turnover, and we pride ourselves on offering a personal touch that sets us apart from larger firms. The Role: We are seeking an organized and personable Administrative Assistant/Receptionist/Tax Return Processor. In this role, you'll be the friendly face and voice of our firm, handling client interaction, scheduling, mail, and tax return processing. This is a full-time, in-office role. Key Responsibilities: Greet clients warmly and professionally upon arrival. Answer phone calls promptly, directing inquiries as needed. Manage appointment scheduling, send reminders, and prepare necessary files. Process tax returns for delivery via mail or client pick-up. Handle incoming and outgoing mail efficiently. Maintain office supply inventory and control stock levels. Collaborate with team members to ensure smooth office operations. Assist in various administrative projects, offering the opportunity to take on additional responsibilities as you grow with the firm. What You Bring: Experience: 3+ years in an administrative role, ideally in a CPA firm or a related industry (legal, accounting, audit). Skills: Proficiency in Microsoft Office Suite; experience with VoIP systems (Nextiva preferred); eagerness to learn new software like Lacerte & TaxDome. Personality: Friendly, approachable demeanor with strong organizational skills and attention to detail. You thrive in a team-oriented, client-focused environment. Why Join Us? Flexible Hours: Offseason schedule (May 1 - Dec 31): Monday-Thursday 9am-4pm, Fridays 9am-12pm. Tax season (Jan 1 - Apr 30): Monday-Friday 9am-5pm, with some overtime. Professional Development: We invest in our team and offer opportunities for training, growth, and advancement within the firm. Benefits: Competitive salary well above industry standards based on experience and qualifications PTO: 2 weeks of paid time off to start, additional time after 3 years tenure Retirement Plan: SIMPLE IRA w/ Employer matching. Health Insurance: $400/month reimbursement. Annual raises and tax season bonuses. Paid holidays, including New Year's, Labor Day, Memorial Day, Independence Day, Thanksgiving, and Christmas. Location: This is a fully in-person position at our office in Naples, FL. How to Apply: If you're an experienced administrative professional who thrives in a fast-paced, client-focused environment, we would love to hear from you! Please click the link to apply and include your resume for consideration. Job Type: Full-time Pay: $52,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Health insurance Paid time off Retirement plan Work Location: In person Conversations @David M Gruber CPA PA Kick off the conversation by asking about salaries, interviews or anything else @David M Gruber CPA PA. Explore more Bowls Find your happy place Read authentic reviews with a Glassdoor account. Only apply to jobs you love. Sign in