Receptionist / Administrative Coordinator

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries ("Newmark"), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark's company-owned offices, together with its business partners, operated from approximately 170 offices with 7,600 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

JOB DESCRIPTION:

Under close supervision, answer and direct incoming calls and direct visitors to appropriate party.

ESSENTIAL DUTIES:

• Answer incoming calls, provide general information, and direct callers to the appropriate party or voicemail.
• Greet visitors, maintain a visitor log, announce guests to the appropriate party, and direct them to the waiting area, offering beverages when available.
• Maintain a professional demeanor and represent the company with pride at all times.
• Keep the reception area, kitchen and adjacent conference areas neat and orderly.
• Build strong rapport with clients, vendors, contractors, and building management.
• Expedite emergency calls by contacting vendors, building management, or other relevant individuals.
• Provide support to administrative staff when needed: in Microsoft Office, Windows, Adobe, or compatible software.
• Maintain conference room schedules.
• Process invoice payments.
• Manage mail, including FedEx, USPS, and courier deliveries.
• Assist with clerical projects, including mailings and email correspondence.
• Adhere to all company policies and procedures..

SKILLS, EDUCATION AND EXPERIENCE:

• High School diploma or General Education Degree (GED) required
• Previous office experience preferred
• Good telephone techniques and communication skills
• Strong ability to handle multiple tasks, such as incoming calls, guests and faxes
• Must possess ability to act competently in a crisis situation while maintaining a calm and professional manner
• Ability to be cooperative with other employees to ensure a smooth running, effective office operation
• May perform other duties as assigned

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

HOURLY RATE: $27.88 - $31.25

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.