Records Clerk/Backup Receptionist

Full service Brickell law firm is seeking a Records Clerk / Back-Up Receptionist to join their team. The ideal candidate must be well-organized, able to multi-task, and possess strong interpersonal and communication skills. This individual should be self-motivated, detail-oriented, and thrive in a collaborative team setting. The role requires close interaction with attorneys and administrative departments across the firm. Prior filing experience in a law firm is preferred. FileTrail experience is a plus.

Overview of Responsibilities:

• Organize and maintain client files and the physical condition of records management space, including interfiling, labeling, shelving, scanning, boxing, and shifting.
• Perform clerical tasks to update and maintain client files in accordance with established records management policies and procedures.
• Research location of files and folders; interfile loose materials; create additional folders as needed; and update file indexes utilizing automated records management systems.
• Identify and correct labeling, filing, shelving, indexing, and other clerical errors in existing files; make appropriate corrections to physical files and records management system.
• Monitor shelf space; pull and box inactive files for off-site storage; and recommend or carry out pull-and-shift projects.
• Consistently lift boxes of up to 50 pounds as required.
• Conduct regular scans of records center, offices, workstations, war rooms, and other decentralized storage areas according to a predefined schedule every five weeks on a Saturday morning.
• Assist secretaries and other department personnel in locating misplaced documents and folders.
• Serve as back-up receptionist as needed, which includes answering and directing phone calls, greeting clients and visitors, monitoring conference room reservations, and providing general front-desk coverage to ensure seamless office operations.
• Ensure firm protocols are followed and assist with other departmental tasks and projects as assigned.

Position Id

20651

Job Type

Full-Time Regular

Location

Miami FL

Compensation

$42,000.00

Apply With