Administrative Assistant - Receptionist

About BlueForge Alliance (BFA):

BlueForge Alliance is an agile program integrator positioned to meet the demand to build capacity for the defense industrial base. We are a unifying organization converging technology, manufacturing, economics, and state and federal government to provide a forward-facing, federated umbrella with national visibility.

As a non-profit, neutral convener, BlueForge Alliance aligns strategy with execution to coordinate regional stakeholders, assess and propose high-value efforts, and rapidly establish and deploy U.S. Department of Defense investments. By streamlining competing priorities and viewpoints, we aim to increase manufacturing capacity and technology adoption, boost the number of available suppliers, and diversify investment into the defense industrial base.

Position Summary:

The Administrative Assistant, Receptionist will report to the Corporate Administrator. This role combines administrative support with front-desk responsibilities, providing a positive first impression for visitors and contributing to the efficient management of daily office tasks. In addition to the following work details, by being a BlueForger, you will be expected to uphold and exemplify our values of Belonging, Selfless Service, Integrity, Leadership, Respect, and Excellence. We uphold these values upon a backbone of humility driven by a culture of safety, vulnerability, and purpose.

Essential Duties and Responsibilities:

• Greet and welcome visitors and determine purpose of visit.
• Maintain and assure security compliance protocols ensuring all visitors sign in visitors access control log and visitor's badge is always displayed.
• Assist employees with travel expense reporting using Concur, ensuring accuracy, compliance, and timely submission, when needed.
• Maintain a consistently clean and professionally organized area.
• Exceptional customer service skills assisting customers in a courteous and professional manner and tone.
• Assist with daily operational activities including facility support, visitor parking, and administrative support services
• Operate office equipment for printing and scanning functions and maintain equipment condition.
• Manage incoming phone calls, prescribe messages, and deliver to appropriate staff.
• Assist in organizing and coordinating meetings, workshops, and events.
• Receive, sort, and distribute mail, and other miscellaneous BFA correspondence.
• Maintain office supplies, refreshments inventory, and place orders when necessary.
• Support staff members in preparing reports, presentations, and other relevant documents.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• None

Required Skills/Abilities:

• Excellent communication skills (verbal and written)
• Good listening skills
• Professional phone etiquette
• Strict attention to detail and accuracy.
• Ability to multi-task
• Proficient in Microsoft Suite (Word, Excel, Powerpoint)
• High level of integrity and commitment to BFA's core values.
• Ability to function well in a fast-paced environment.
• Proficient with Microsoft Office Suite.

Education, Certifications, and Experience:

• Minimum high school diploma
• Experience in business administration or business administration
• Basic exposure to business communication protocols
• 1 - 2 Years of office experience required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 20 pounds.

Travel Expectations:

• Expected travel: None

Note:

BlueForge Alliance provides equal employment opportunities for all employees and applicants for employment. The company prohibits discrimination and harassment based on any characteristic protected by federal, state and local laws.

BlueForge Alliance is a federal contractor, and many of the positions are security sensitive. As such, employment is contingent upon successfully passing required background and drug screens, including without limitation, criminal history check, education verification, credit history, and credential verification. This includes that you will be required to fully execute authorizing documents to allow the Company to conduct such background and other checks.

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. 1157, or (iv) Asylee under 8 U.S.C. 1158 or be eligible to obtain the required authorizations from the U.S. Department of State.

The ability to perform essential job functions, with or without reasonable accommodation, is required. Reasonable accommodations will be provided to help enable qualified individuals with disabilities to perform the essential functions. The job description outlines key responsibilities, but the position may include additional duties.