Administrative Services Assistant & Receptionist - FT 30 hrs/wk

The Santa Barbara Museum of Art is one of the finest museums on the West Coast and is celebrated for the superb quality of its permanent collection. Its mission is to integrate art into the lives of people through internationally recognized exhibitions and special programs, as well as the thoughtful presentation of its permanent collection.
Join in our commitment to the Museums goals and mission with regular support to our Executive Administrator and with daily administrative and office operational duties to Board committees, other departments, volunteers, donors and staff. In the absence of the Executive Administrator, you will provide support to the Executive Director, CFO, Executive Staff, and the Board of Trustees as needed. Your duties will include oversight of call communications, emails, and message recording, managing of office equipment and ordering of supplies, general correspondences and electronic filing, check requests and payment reconciliation, oversight of our event and programs calendar with coordination of audio-visual contractors, mail distribution, mailings, and daily off-site delivery of US mail and FedEx, and periodic support to the Finance department with audit compliance duties.

This central role requires the following: excellent customer service, communication skills, both verbal and written; use of consistent superior judgement, both anticipating needs and following through on tasks with attention to detail; and computer literacy, including email, scheduling, data entry, and online research. It is essential to demonstrate a positive and calm presence, be consistently dependable with timely attendance, and effectively interact with diverse audiences including staff, volunteers, members and visitors. As needed, this role resolves problems collaboratively, and on a consistent basis, creates positive and harmonious Museum and public relationships.

A Bachelors Degree is preferred and a minimum of three years experience in an administrative office position is required, with computer literacy and proficiency in Microsoft Office Suite and Zoom scheduling. General knowledge or appreciation of art, Spanish fluency, and prior experience with nonprofits are a plus.

The position reports to the Executive Administrator
Schedule: Full Time, regular status, 30 hours per week, Monday through Friday
Compensation: $28.25/hour
Full Time Status provides competitive and comprehensive benefits offerings including eligibility for medical, dental, vision, pre-tax savings, long term disability, life insurance plans, and more. Accrued vacation up to 15 days in first two years of service, 64 hours of paid sick leave reissued annually, and 13 paid holidays (14 on Federal election years). 403b eligibility with a Museum match up to 5% of your earnings after a year of service, SB BikeSpot membership, and working in beautiful downtown Santa Barbara
Successful background check is required
Submission packet: application, resume and cover letter, with three professional references

Application found at
email preferred
Santa Barbara Museum of Art
1130 State Street
Santa Barbara, CA 93101
Fax: ...

The Santa Barbara Museum of Art is an Equal Opportunity Employer and committed to diversity. The Santa Barbara Museum of Art is recognized for its comprehensive art collection, diverse exhibits, and a broad array of events and community activities.