Posting Details
Posting Details
Posting NumberS13777P
Working TitleEvent Coordinator
DepartmentPSO-Cont Ed-Event Management
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting TypeExternal
Retirement PlanTRS
Employment TypeEmployee
Benefits EligibilityBenefits Eligible
Full/Part timeFull Time
Work Schedule
Additional Schedule Information
Monday - Friday, 8am - 5pm, and as needed to meet the needs of the client, including occasional weekends and evenings.
Advertised Salary$40,000 - $50,000 (Commensurate with experience)
Posting Date06/25/2025
Open until filledYes
Closing Date
Proposed Starting Date07/13/2025
Special Instructions to Applicants
Location of VacancyAthens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (...).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
Position Information
Classification TitleExternal Affairs Paraprofessional/Professional
FLSANon-Exempt
FTE1.0
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
The individual in this role should have a passion, drive and will to consistently maximize opportunities and promote positive relationships with guests and colleagues all the while achieving a balance between mission, service, and profitability. This position will oversee events from initial sale through post event phase of the function by handling customer inquiries, touring potential clients, detailing each event accurately and timely, and coordinating the event onsite.
Knowledge, Skills, Abilities and/or Competencies
1. Bachelor's degree (strongly preferred); will consider Associate's degree with significant and relevant experience
2. Hospitality Event Coordination (strongly preferred) or Hospitality Sales or Front Desk experience; will consider applicants with experience in Event Coordination from other business to business service industries
3. Preference given to candidate with documented success in up-selling/securing repeat bookings
4. Strong communication skills including both oral (in person and phone) and written
5. Possess organizational and time management skills including the ability to handle multiple projects simultaneously while consistently documenting communications with client
6. Ability to successfully meet the public and create a favorable impression of the Georgia Center; excellent customer service skills
7. Ability to work independently and with initiative, within departmental guidelines, to fulfill our contractual obligations
8. Ability to demonstrate a strong work ethic and support a positive work environment
9. Proficient in use of Windows Office Suite; internet research skills needed
10. Ability to review and understand basic financial reports, invoices, bills and statements
11. Ability to lift items up to 30 pounds (i.e. boxes/exhibit displays, etc.), sit at a computer, walk, and climb stairs.
12. Able to work hours beyond the norm of Mon-Friday 8-5, in order to service accounts. This may include morning and/or evening hours as well as weekend work.
Physical Demands
Lift items up to 30 pounds (i.e. boxes/exhibit displays, etc.), sit at a computer, walk, and climb stairs.
Is driving a responsibility of this position?No
Is this a Position of Trust?No
Does this position have operation, access, or control of financial resources?No
Does this position require a P-Card?No
Is having a P-Card an essential function of this position?No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Sales and Event Coordination:
Book events from initial contact/assigned event and manage event through closure of event. Coordination may include oversight of hotel reservations and room block management, assistance with menu selections, virtual conference coordination, determining and communicating meeting room set-ups and A/V requirements, as well as set up and oversight of registration and/or vendor needs.
Provide on-site and virtual event support for assigned events and center events requiring additional support which will include nights and weekends. This includes meeting with the client, facilitating virtual conference sessions, checking room sets, A/V, and banquet orders, ensuring the client is aware of locations of different activities and providing the onsite contact information for additional support needed during their event.
Work collaboratively with the Event Service and Banquet teams, providing timely and accurate information relating to room sets, A/V needs, and food functions, to ensure the successful execution of the event.
Actively solicit new business and respond to inquiries with the intention of supporting the needs of the client while confirming profitable business and achieving Sales Goals for all aspects of the Georgia Center
Assist with all guests inquires within the Sales, Marketing and Events Department, including assistance with telephone calls, email inquiries, and walk-in traffic to educate and introduce to available GC services
Percentage of time70
Duties/Responsibilities
Administrative:
. Prepare proposals and agreements accurately, and in compliance with University and departmental guidelines.
Reserve space for events in the Facilities Management System, and submit accurate and updated requests.
Review, ensure accuracy, and approve for processing by business services all financial charges and documents related to the event's billing including but not limited to BEOs, invoices and honoraria.
Create and maintain accurate client records, utilizing a CRM and a Facilities Management System.
Create and maintain accurate business records and reports of activities.
Throughout interaction with client, seek additional business opportunities for the GC, document them in the CRM and communicate to appropriate organizational staff.
Percentage of time20
Duties/Responsibilities
Other:
Support organizational strategic initiatives as needed.
Participate in professional education and training opportunities
Serve on organizational committees
Percentage of time10
Posting Details
Posting NumberS13777P
Working TitleEvent Coordinator
DepartmentPSO-Cont Ed-Event Management
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting TypeExternal
Retirement PlanTRS
Employment TypeEmployee
Benefits EligibilityBenefits Eligible
Full/Part timeFull Time
Work Schedule
Additional Schedule Information
Monday - Friday, 8am - 5pm, and as needed to meet the needs of the client, including occasional weekends and evenings.
Advertised Salary$40,000 - $50,000 (Commensurate with experience)
Posting Date06/25/2025
Open until filledYes
Closing Date
Proposed Starting Date07/13/2025
Special Instructions to Applicants
Location of VacancyAthens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (...).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
Position Information
Classification TitleExternal Affairs Paraprofessional/Professional
FLSANon-Exempt
FTE1.0
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
The individual in this role should have a passion, drive and will to consistently maximize opportunities and promote positive relationships with guests and colleagues all the while achieving a balance between mission, service, and profitability. This position will oversee events from initial sale through post event phase of the function by handling customer inquiries, touring potential clients, detailing each event accurately and timely, and coordinating the event onsite.
Knowledge, Skills, Abilities and/or Competencies
1. Bachelor's degree (strongly preferred); will consider Associate's degree with significant and relevant experience
2. Hospitality Event Coordination (strongly preferred) or Hospitality Sales or Front Desk experience; will consider applicants with experience in Event Coordination from other business to business service industries
3. Preference given to candidate with documented success in up-selling/securing repeat bookings
4. Strong communication skills including both oral (in person and phone) and written
5. Possess organizational and time management skills including the ability to handle multiple projects simultaneously while consistently documenting communications with client
6. Ability to successfully meet the public and create a favorable impression of the Georgia Center; excellent customer service skills
7. Ability to work independently and with initiative, within departmental guidelines, to fulfill our contractual obligations
8. Ability to demonstrate a strong work ethic and support a positive work environment
9. Proficient in use of Windows Office Suite; internet research skills needed
10. Ability to review and understand basic financial reports, invoices, bills and statements
11. Ability to lift items up to 30 pounds (i.e. boxes/exhibit displays, etc.), sit at a computer, walk, and climb stairs.
12. Able to work hours beyond the norm of Mon-Friday 8-5, in order to service accounts. This may include morning and/or evening hours as well as weekend work.
Physical Demands
Lift items up to 30 pounds (i.e. boxes/exhibit displays, etc.), sit at a computer, walk, and climb stairs.
Is driving a responsibility of this position?No
Is this a Position of Trust?No
Does this position have operation, access, or control of financial resources?No
Does this position require a P-Card?No
Is having a P-Card an essential function of this position?No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Sales and Event Coordination:
Book events from initial contact/assigned event and manage event through closure of event. Coordination may include oversight of hotel reservations and room block management, assistance with menu selections, virtual conference coordination, determining and communicating meeting room set-ups and A/V requirements, as well as set up and oversight of registration and/or vendor needs.
Provide on-site and virtual event support for assigned events and center events requiring additional support which will include nights and weekends. This includes meeting with the client, facilitating virtual conference sessions, checking room sets, A/V, and banquet orders, ensuring the client is aware of locations of different activities and providing the onsite contact information for additional support needed during their event.
Work collaboratively with the Event Service and Banquet teams, providing timely and accurate information relating to room sets, A/V needs, and food functions, to ensure the successful execution of the event.
Actively solicit new business and respond to inquiries with the intention of supporting the needs of the client while confirming profitable business and achieving Sales Goals for all aspects of the Georgia Center
Assist with all guests inquires within the Sales, Marketing and Events Department, including assistance with telephone calls, email inquiries, and walk-in traffic to educate and introduce to available GC services
Percentage of time70
Duties/Responsibilities
Administrative:
. Prepare proposals and agreements accurately, and in compliance with University and departmental guidelines.
Reserve space for events in the Facilities Management System, and submit accurate and updated requests.
Review, ensure accuracy, and approve for processing by business services all financial charges and documents related to the event's billing including but not limited to BEOs, invoices and honoraria.
Create and maintain accurate client records, utilizing a CRM and a Facilities Management System.
Create and maintain accurate business records and reports of activities.
Throughout interaction with client, seek additional business opportunities for the GC, document them in the CRM and communicate to appropriate organizational staff.
Percentage of time20
Duties/Responsibilities
Other:
Support organizational strategic initiatives as needed.
Participate in professional education and training opportunities
Serve on organizational committees
Percentage of time10
Job ID: 482958711
Originally Posted on: 6/27/2025
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