Legal Administrative Assistant / Receptionist

Actively interviewing - APPLY NOW!!

Job Title: Legal Administrative Assistant / Receptionist
Location: Pittsburgh, PA (In-Office)
Job Type: Full-Time | On-site

Join Our Team – Be the First Face of Our Firm!
We are currently seeking a Legal Administrative Assistant/Receptionist to join our Pittsburgh, PA office. This in-office role offers an exciting opportunity to support a dynamic legal team while serving as the welcoming face of the firm.

The ideal candidate is organized, detail-oriented, and thrives in a professional environment. You’ll play a vital role in supporting attorneys and staff while ensuring a positive and polished client experience.

Responsibilities:

• Serve as the first point of contact by answering and routing incoming telephone calls.
• Greet and escort clients and visitors to meeting rooms.
• Maintain attorney calendars, schedule meetings/appointments, and coordinate conference room use.
• Open, sort, and distribute incoming mail; handle outgoing mail and package delivery.
• Prepare and edit legal documents, correspondence, memoranda, and pleadings.
• Transcribe dictation and format documents as needed.
• Copy, scan, and fax documents efficiently and accurately.
• Assist with the preparation and organization of legal files, including filing documents electronically with various courts.
• Enter attorney time into Aderant timekeeping system.
• Open and maintain client files in the firm’s records management system.
• Prepare transmittal letters for monthly billing and assist with expense reporting.
• Maintain updated contact information and prepare mailing lists for firm-sponsored events .

Qualifications:

• Previous experience in a legal administrative or receptionist role preferred.
• Excellent interpersonal and communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite; familiarity with Aderant and electronic filing systems is a plus.
• High level of professionalism, confidentiality, and attention to detail.
• Positive, team-oriented attitude with a commitment to client service.

Why Join Us?

• Opportunity to work with a respected legal team in a professional, collaborative environment.
• Competitive salary and benefits package.
• Be a valued part of a firm that supports your growth and success.

Ready to make a difference ? Apply now or reach out for more details.

How to Apply:
Reach out directly to Jackie Tucker for a confidential conversation and to learn more.
Email your updated resume to: ...
Call/Text: ...

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