US E-Internal Senior Event Planner

Senior Event Planner, National Planning

Deloitte University - Westlake, TX

This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.

Meeting Planning Responsibilities:

Deliver exceptional client service and communicate with a consultative, solutions-oriented approach

Forecast management and impeccable data integrity

Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)

Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams processes on behalf of meeting sponsor

Build relationships and trust quickly with leadership and stakeholders

Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination

Execute C-Suite level meeting and events including in client services facing programs

Rooms management to minimize financial impact to the firm regarding meeting attrition and Deloitte University utilization

Serve as single point of contact for both the sponsor and Deloitte University/the hotel/meeting venue to include coordination on-site

Develop, review, and approve detailed meeting specifications

Manage contracts for vendors provided services including but not limited to production, event decor, entertainment, transportation, team building, IT, special supplies/materials, temp assistance

On-site support for designated meetings to ensure successful meeting execution

Audit and prepare invoices for processing

Post meeting reporting and reconciliation

Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloittes partnerships in a professional manner.

Conduct communication (written and oral) both internally and externally with a consultative style

Drive project management with the ability to understand scope, create timelines and budgets, and deliver on time to budget

Work independently on multiple projects simultaneously and under deadlines, with a focus on solutions and results

Manage a high-volume workload in a fast-paced environment while managing stress

Flexible schedule to include coverage of evenings/weekends as meeting/event needs dictate

Moderate travel required

Basic Qualifications

5-8 years in contracting, organizing, and managing logistical aspects of meetings and events

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

High school diploma

Proficiency level experience in Microsoft Office applications including Word, Excel, Outlook, PowerPoint.

Preferred Qualifications

BA/BS preferred

• Advanced level experience in Microsoft Office applications including Word, Excel, Outlook, PowerPoint.
• Experience working in a hotel management software such as Delphi, Daylight, CI/TY, or Infor.

How Youll Grow

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs at the Hermitage LearningHub, our professionals have a variety of opportunities to continue to grow throughout their career.

Recruiting tips

From developing a stand out resume to putting your best foot forward in the interview, we want you to feel prepared and confident as you explore opportunities at Deloitte. Check out recruiting tips from Deloitte recruiters. Benefits

At Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits. Learn more about what working at Deloitte can mean for you. Our people and culture

Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our clients' most complex challenges. This makes Deloitte one of the most rewarding places to work. Our purpose
Deloittes purpose is to make an impact that matters for our people, clients, and communities. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities. Learn more. Professional development

From entry-level employees to senior leaders, we believe theres always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career. Position Summary

Senior Event Planner, National Planning

Deloitte University - Westlake, TX

This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.

Meeting Planning Responsibilities:

Deliver exceptional client service and communicate with a consultative, solutions-oriented approach

Forecast management and impeccable data integrity

Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)

Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams processes on behalf of meeting sponsor

Build relationships and trust quickly with leadership and stakeholders

Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination

Execute C-Suite level meeting and events including in client services facing programs

Rooms management to minimize financial impact to the firm regarding meeting attrition and Deloitte University utilization

Serve as single point of contact for both the sponsor and Deloitte University/the hotel/meeting venue to include coordination on-site

Develop, review, and approve detailed meeting specifications

Manage contracts for vendors provided services including but not limited to production, event decor, entertainment, transportation, team building, IT, special supplies/materials, temp assistance

On-site support for designated meetings to ensure successful meeting execution

Audit and prepare invoices for processing

Post meeting reporting and reconciliation

Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloittes partnerships in a professional manner.

Conduct communication (written and oral) both internally and externally with a consultative style

Drive project management with the ability to understand scope, create timelines and budgets, and deliver on time to budget

Work independently on multiple projects simultaneously and under deadlines, with a focus on solutions and results

Manage a high-volume workload in a fast-paced environment while managing stress

Flexible schedule to include coverage of evenings/weekends as meeting/event needs dictate

Moderate travel required

Basic Qualifications

5-8 years in contracting, organizing, and managing logistical aspects of meetings and events

Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

High school diploma

Proficiency level experience in Microsoft Office applications including Word, Excel, Outlook, PowerPoint.

Preferred Qualifications

BA/BS preferred

• Advanced level experience in Microsoft Office applications including Word, Excel, Outlook, PowerPoint.
• Experience working in a hotel management software such as Delphi, Daylight, CI/TY, or Infor.

How Youll Grow

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs at the Hermitage LearningHub, our professionals have a variety of opportunities to continue to grow throughout their career.

Recruiting tips

From developing a stand out resume to putting your best foot forward in the interview, we want you to feel prepared and confident as you explore opportunities at Deloitte. Check out recruiting tips from Deloitte recruiters. Benefits

At Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits. Learn more about what working at Deloitte can mean for you. Our people and culture

Our inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our clients' most complex challenges. This makes Deloitte one of the most rewarding places to work. Our purpose
Deloittes purpose is to make an impact that matters for our people, clients, and communities. At Deloitte, purpose is synonymous with how we work every day. It defines who we are. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities. Learn more. Professional development

From entry-level employees to senior leaders, we believe theres always room to learn. We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.

As used in this posting, "Deloitte" means Deloitte Services LP, a subsidiary of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Requisition code: 306377 Job ID 306377 Requisition code: 306377 Job ID 306377 Caution against fraudulent job offers!

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