Legal Receptionist & Administrative Assistant

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Legal Receptionist & Administrative Assistant
Dallas, TX (Onsite)

Provides exceptional customer service in a legal environment by supporting attorneys, paralegals, and administrative staff. Performs a variety of front desk, administrative, and hospitality duties with professionalism and attention to detail.

Responsibilities:

• Greet all visitors and employees; provide a professional, welcoming experience

• Schedule and prepare conference rooms (supplies, beverages, video conferencing)

• Answer all incoming calls per phone etiquette standards

• Assist with office communications, reservations, and food orders

• Perform clerical/legal admin tasks: file management, appointment scheduling, document prep

• Prepare legal documents and correspondence from drafts or dictation

• Manage calendars and assist with meeting deadlines

• Maintain cleanliness of workspace and lobby; perform light housekeeping

• Order and organize office supplies

• Provide hospitality services (coffee, water, food setup)

• Serve as concierge for clients and staff; knowledgeable about local amenities

• Participate in company, community, or firm initiatives and events

• Follow visitor security procedures

• Monitor attorney/staff locations to route calls and handle inquiries appropriately

• Build strong relationships with clients and firm staff

• Learn and adapt to firm culture and key personnel

• Other duties as assigned

Requirements:

• High school diploma required; Associate or Bachelors degree preferred

• 2+ years of related business experience; strong preference for legal admin experience

• Excellent customer service and communication skills

• Proficiency in MS Office (Word, Excel, PowerPoint)

• Ability to multitask and stay organized

• Detail-oriented with a proactive attitude

• Dynamic personality; quick learner

• Able to lift up to 20 lbs

• Business professional dress required

• Virtual and possibly in-person interviews required

• Conflict check required

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.