Receptionist

Workweek: Monday through Friday 35 Hours
Salary Range: $30,000 - $40,000
Location: Parsippany In-Office

E ssential Duties and Responsibilities:

The essential duties and responsibilities of the Receptionist or Administrative Support Specialist may include but are not limited to the following:

• Responds quickly to a multi-line telephone system; answers and routes calls.
• Greets customers, vendors, job applicants, and other visitors in a courteous, friendly, and timely manner.
• Provides entry level administrative support including but not limited to typing, filing, copying, and coordinating calendars.
• Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate parties.
• Coordinates meeting rooms and organizes catering.
• Maintains reception area(s) and conference room(s); keeps areas tidy.
• Scans documents.
• Adheres to company policies and guidelines.
• Performs any other duties as requested.

S upervisory Responsibilities

This job has no supervisory responsibilities.

Q ualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

E ducation and/or Experience

• High School Diploma/GED require
• Real Estate/Title experience preferred.

Language Skills

Ability to read, analyze, and interpret general business documents. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

C omputer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone.

Ot her Skills and Abilities

• Attentive to details
• Business fundamentals: recognize the importance of maintaining privacy and confidentiality of company information, as well as that of customers and co-workers, and comply with intellectual property laws
• Customer focused: be pleasant, courteous, and professional when dealing with internal and external customers or clients
• Dependable and reliable: displays responsible behaviors at work
• Integrity: treats others with honesty, fairness and respect
• Professional: maintains a professional demeanor at work
• Proficient in English
• Respectful: works effectively with those who have diverse backgrounds
• Team player: demonstrates the ability to work effectively with others
• Technology: uses information technology and related applications to convey and retrieve information; basic computer skills in Microsoft Office, email programs, and internet browsers; strong typing skills
• Telephone skills, including a pleasant phone voice and etiquette
• Verbal communication: maintains open lines of communication with others

P h y sical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands; reach with hands and arms and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.