Administrative Receptionist

Administrative Receptionist

We are seeking a proactive and highly organized Office Administrative Assistant to support the day-to-day operations of our office. This role plays a critical part in ensuring a smooth, efficient, and professional workplace environment.

Key Responsibilities:

• Serve as the first point of contact at reception ? greeting visitors and answering or directing incoming calls; arrange lunch and time-off coverage as needed.
• Oversee daily office operations to ensure the workplace functions efficiently and smoothly.
• Manage general office functions including procurement and maintenance of office supplies and equipment.
• Coordinate domestic and international staff travel logistics.
• Allocate and manage staff parking/car Bay assignments.
• Continuously evaluate and improve internal administrative processes for greater efficiency.
• Handle shipping logistics and coordinate courier services when required.
• Liaise with vendors and suppliers; track service contracts and manage renewals.
• Work with building facilities management to respond to staff service requests and ensure timely resolution.
• Assist with organizing internal business meetings and booking conference rooms.
• Ensure meeting rooms are clean, presentable, and properly set up.
• Support and occasionally cover for the Client Host.
• Handle various ad hoc administrative tasks as needed to support the team.
• Uphold a high standard of professionalism and maintain a polished office presentation.
• Adhere to and promote the Company's Health, Safety, and Environmental (HSE) policy.

Interested candidates please send resume in Word format Please reference job code 135323 when responding to this ad.