Event Coordinator

2 years

Position Summary:
San Vicente West Village is seeking a Part-Time Event Operations Coordinator (20-30 hours per week) to support the planning and execution of private events. This is an as-needed position with a flexible schedule based on event demand. Occasional administrative support days will also be required .

We are looking for a hospitality professional with experience in fine dining service and private events, who thrives in a high-touch, fast-paced environment and is confident in managing both client needs and internal operations.

Key Responsibilities:

• Coordinate and execute onsite private events including dinners, screenings, receptions, and group activations from setup through breakdown
  

• Participate in BEO meetings and ensure accurate , timely communication of event details across departments
  

• Oversee event staff onsite (servers, bartenders, porters), ensuring timing, service flow, and atmosphere meet San Vicente standards
  

• Maintain positive guest relations and anticipate member and client needs with discretion and poise
  

• Uphold San Vicentes culture of confidentiality, exclusivity, and hospitality excellence

Qualifications:

• 25 years of experience in private event execution and/or fine dining service
  

• Experience supervising FOH event staff and managing high-touch clientele
  

• Strong communication and interpersonal skills; able to collaborate cross-functionally
  

• Ability to multitask, prioritize, and adapt in a fast-paced environment
  

• Highly organized, detail-oriented, and committed to delivering elevated guest experiences
  

• Proficiency in Microsoft Office; knowledge of Tripleseat and SevenRooms a plus
  

• Availability to work evenings, weekends, and holidays as needed
  

• Bachelor's degree in Hospitality , Event Management, or related field preferred

Schedule & Compensation:

• Part-time hourly role, scheduled based on event needs (evenings and weekends as required )
  

• Occasional weekday admin availability required
  

• Competitive compensation, commensurate with ex

Compensation: Hourly ($30.00)

Ability to Work Under Pressure

Strong Leadership Skills

Problem Solving Skills

Attention to Detail

Customer Service Orientation

Time Management Skills

Flexibility in scheduling

Ability to Work in a Team

Conflict Resolution skills

Creativity in Event Planning

Ability to maintain confidentiality

Networking skills

Ability to Manage Multiple Tasks

Strong Organizational Skills

Ability to Build Relationships With Clients

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