Receptionist/Admin Asst - Onsite

Title: Receptionist/Admin Asst - Onsite

Mandatory skills:

MS Office Suite, Teams, Outlook, Word, Excel,
customer service,
Ariba, Ariba system,
Manage incoming calls, single line phone system, secure front desk,
purchase requisitions, goods receipts, administrative tasks

Description:

Responsibilities / Tasks of the Role:
Provide a warm, professional welcome to visitors and staff
Manage incoming calls on a single line phone system
Handle visitor check in and maintain secure front desk environment
Process invoices through Ariba system, including purchase requisitions and goods receipts
Support general administrative tasks as needed

Essential Requirements of the role:
2-5 years experience with MS Office Suite (Teams, Outlook, Word, Excel)
Strong verbal and written communication skills
Professional demeanor and excellent customer service skills
Ability to multi-task while maintaining attention to details

Desirable attributes of the worker:
Customer service oriented, flexible to fill in where needed in the business

Tools or Software:
MS Office Suite and Ariba is a plus

Languages Required & Proficiency Level:
English - Proficient

Notes:
7:30am to 4:00pm Monday through Friday

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008