Receptionist / Administrative Assistant

Wilshire Advisory Group is a leading commercial real estate company headquartered in Los Angeles. We are a team of dedicated professionals bringing a wealth of expertise and experience to the world of commercial real estate. We encourage a collaborative and positive culture; we are a friendly, fun, and family-oriented team without the drama.

The Receptionist/Administrative Assistant plays a key role in ensuring smooth operations within the office by contributing to a welcoming environment and providing essential administrative support. This is an excellent opportunity for an enthusiastic, customer service oriented, and dependable team player.

The position is 100% on-site at our modern and bright corporate office in Westwood. We are walking distance to Westwood Village and the UCLA campus with its many amenities restaurants, coffee shops, fitness centers, shopping (including a farmers market on Thursdays).

Work hours are 9:00 AM to 6:00 PM, Monday through Friday and our office is business casual.

JOB DESCRIPTION:
Primary Responsibilities include, but are not limited to:
Answer incoming phone calls on a multiline phone system in a prompt and professional manner
Update online property databases
Create flyers and email marketing campaigns
Administrative tasks including typing of documents, correspondence, copying and scanning
Prepare documents for US mail, overnight or messenger services
Assemble marketing materials/presentation packages
Stock and maintain kitchen and oce supply inventory

QUALIFICATIONS:
23 years of administrative/receptionist experience in a fastpaced professional oce
Proficient using MS Oce Suite
Proficient using Adobe Acrobat to create and edit pdf files
Knowledge of Canva graphic design platform a plus
Minimum typing speed of 40 WPM (will be tested)
Must be able to complete work accurately and meet deadlines in a fastpaced environment
Strong initiative required; ability to work independently with minimal direct supervision
Must live within 40-minute commute to Wilshire Blvd/Westwood Blvd.

If you are an enthusiastic individual who thrives in a dynamic work environment and possesses the skills outlined above, we encourage you to apply for this exciting opportunity as a Receptionist/Administrative Assistant.