Event Planner

Are you ready to take the lead in orchestrating unforgettable events that captivate and inspire? Join our team and be the driving force behind seamless operations, innovative project planning, and strategic negotiations as an Event Planner for our Marketing team!

About the Role

In this opportunity as an Event Planner, you will:

• Plan and Execute Logistics: Deliver and execute events from start to finish, as part of a team or independently, ensuring seamless operation and successful outcomes.

• Project Planning: Develop event project plans and schedules, utilizing tools like event software, internal websites, and social media for effective team collaboration and knowledge sharing.

• Venue/Site Selection: Working with the Event Manager, research destination options, properties, and airfares within client budgets and preferred dates. Conduct cost comparisons when necessary.

• Contract Negotiations: Work with the Events Manager to negotiate discounted rates and favorable contract terms with industry contacts and hotel chains.

• Budget Management: Collaborate with internal clients to establish program budgets. Work with the Events Manager to draft detailed budgets, obtain approval, and ensure adherence to financial constraints. Manage reconciliation of invoices and provide comprehensive cost breakdowns post-event.

• Communication: Prepare and present proposals, agendas, and budgets to internal clients for review and approval, ensuring clarity and alignment with expectations.

• Logistical Planning: Oversee all logistical aspects of meetings/events, including attendee management, registration, food and beverage, meeting space, accommodation lists, air travel, ground transportation and creative branding needs.

• Vendor Relations: Maintain strong relationships with vendors and partners for venue sourcing, group travel, attendee registration, and event support. Stay informed about industry trends and changes.

• Metrics and Measurement: Use the Events tools to track and measure event success, providing insights and reports as needed.

• Post-Event Debriefs: Conduct or participate in debriefs after each event, documenting feedback to enhance future event planning and execution.

• Additional Assignments: Perform other duties as requested by the manager to support team and organizational goals.

About You

You're a fit for the role of Event Planner if you have the following required qualifications:

• Bachelors degree or proven experience in event planning or a related field

• 3+ years of meeting planning experience and solid experience with event planning logistics

• Excellent organizational, time management and communication skills.

• Ability to work collaboratively as part of a team.

• Proficiency in event management software, Microsoft Office Suite, and experience with budget/invoice management.

• Ability to travel 20%-25% as part of the role

#LI-BS1

What's in it For You?

• Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.

• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

• Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations.

For any eligible US locations, unless otherwise noted, the base compensation range for this role is $56,000 - $104,000.

This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.

Base pay is positioned within the range based on several factors including an individual's knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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More information about Thomson Reuters can be found on thomsonreuters.com.