Administrative Coordinator - Front Desk

Administrative Coordinator - Front Desk

Administrative Coordinator - Front Desk

locations

Marion, NC

time type

Full time

posted on

Posted 5 Days Ago

job requisition id

R50598

We are hiring for:

Administrative Coordinator - Front Desk

Type:

Regular

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!

The Behavioral Health Admissions Coordinator plays a crucial role in supporting administrative operations, data management, and customer service functions. This position is responsible for accurately processing and maintaining medical records, ensuring compliance with data entry and billing procedures, and providing financial oversight as assigned. The Behavioral Health Admissions Coordinator also serves as a primary point of contact for internal and external stakeholders, ensuring a professional and efficient office environment. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced setting.

Duties and Responsibilities:

Data Entry & Record Management

Uploads paper medical records daily in compliance with required formats.

Documents releases and disclosures on the Accounting of Release and Disclosure form.

Generates and reviews reports as needed.

Accurately enters data related to individuals served, including admissions, discharges, and medical record updates.

Ensures adherence to billing protocols and required timeframes.

Completes and maintains service authorization entry for individuals served by RHA as assigned.

Provides caseload and authorization management reports as required by the Director.

Customer Service & Communication

Answers telephones, greets visitors, and assists customers, including individuals served, providers, vendors, and colleagues.

Demonstrates appropriate phone etiquette and effectively assesses and communicates information regarding agency services.

Takes and forwards messages promptly and professionally.

Financial Coordination & Performance Monitoring

Ensures daily deposits are completed, if applicable.

Oversees and maintains petty cash funds, ensuring proper documentation.

Ensures security and reconciliation of agency credit cards as assigned.

Administrative & Operational Support

Manages general building maintenance and orders office supplies.

Operates and maintains office equipment as needed.

Performs risk management duties, including workers' compensation, OSHA compliance, and safety inspections.

Conducts office orientations for new employees.

Prepares and processes documents, forms, and spreadsheets.

Handles incoming and outgoing mail, including postage and distribution.

Participates in committees, unit meetings, and community engagements as required.

Engages in ongoing training and professional development opportunities.

Other Duties

Demonstrates flexibility and commitment to meeting unit and consumer needs.

Performs additional responsibilities as assigned.

Job Requirements:

Education: High School Diploma or GED equivalent required.

Experience: Minimum of two years of medical office experience.

Technical Skills: Proficient with computers and Microsoft Office, including Excel, PowerPoint, and Outlook.

Communication Skills: Excellent verbal, written, and interpersonal communication skills.

Licensing: Valid driver's license required.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Must be able to lift a minimum of 10 lbs.

Must be able to pull a minimum of 20 lbs.

Must be able to squat, kneel, crawl, crouch, climb, and stoop.

Required to regularly stand and walk.

Vision requirements include close vision, distance vision, and peripheral vision.

RHA is an Equal Employment Opportunity Employer, prohibits discrimination based on the following protected categories: race, creed, color, national origin, nationality, ancestry, age, sex/gender, marital status, civil status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, or disability.

Pre-employment screening:

Complete criminal background

Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)

Drug testing

Education verification and other credentialing based on position requirements.

Proof of employment history or references (if required)

Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.

We offer the following benefits to employees:

Payactiv: early access to the money you've earned from hours you've already worked, before payday!

Employee perks and discount program: to help you save money!

Paid Time Off (full-time employees only)

Health/Insurance (full-time employees only)

401(k) retirement savings program

Wellbeing Programs: Physical, Emotional and Financial

Chronic Disease management programs for hypertension and diabetes (for qualifying employees)

Training: Free CPR, first aid, and job-specific training opportunities

*contract/contingent workers and interns do not qualify for any of the above benefits