Receptionist

FULTON COUNTY SCHOOLS

CLASSIFIED JOB DESCRIPTION

RECEPTIONIST

CLASS CODE: 7791

TITLE: RECEPTIONIST

PRIMARY SUPERVISOR: SUPERINTENDENT

Operate a telephone switchboard at District or school-site office; perform receptionist, clerical and mail distribution duties; provide routine information to the public; perform receptionist duties; greeting and directing visitors.

PERFORMANCE RESPONSIBILITIES:

• Operate a switchboard; provide routine information and assistance; receive incoming calls and make necessary connections to school or District office or individual; take and transmit information and messages as requested.
• Perform a variety of clerical work as assigned including posting and maintaining records, typing and duplicating materials, receiving, sorting and distributing mail, preparing bulk and certified mail and maintaining postage records; assist other offices with a variety of clerical duties as directed.
• Greet, screen and direct visitors to appropriate departments; provide routine information to the public.
• Prepare, duplicate, assemble and distribute materials; maintain telephone personnel directory as assigned.
• File and type routine lists, records, reports and correspondence.
• Operate a variety of office equipment including computer, postage meter, calculator and copy machine.
• Assist delivery drivers.
• Assist custodians with PPE needs.
• Assist in event planning for staff.
• Assist office staff with deadlines and needs.
• Maintain Facilities Request.
• Maintain Vehicle Request.
• Maintain Vehicle use calendar.
• Maintain Board Conference Room Calendar.
• Send transcripts for past students.
• Perform Volunteer background checks.
• Perform related duties as assigned.
• Log checks, make copy and give to Accounts Receivable
• Set up board room for meetings.
• Give Superintendent donor information.
• Match/Enter PO’s with bills.
• Mail checks.
• File Accounts Payable bills.
• Maintain Vendor W-9’s.

EDUCATION AND EXPERIENCE:

Any combination equivalent to a high school diploma or G.E.D. Certificate or demonstrated progress toward a G.E.D as required by Kentucky Law.

TERMS OF EMPLOYMENT:

Salary and work year to be determined by the board.

Physical Demands

The work is primarily sedentary. It requires the ability to communicate effectively using speech, vision and hearing. The work at times requires bending, squatting, crawling, climbing, reaching with the ability to lift, carry, push or pull light weights. The work requires the use of hands for simple grasping and fine manipulations. The work requires activities involving driving automotive equipment.

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IMPORTANT NOTES:

This document provides descriptive information about the aforementioned Fulton County School District’s position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Fulton County School District reserves the right to make changes to this document as deemed necessary without providing advance written notice. The employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin.

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned. Responsibilities and duties assigned are at the discretion of the Superintendent.

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Superintendent Date

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Print name

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Signature

DAYS OF EMPLOYMENT: 220 days