Bilingual (Eng/Spa) Administrative Assistant / Receptionist

Administrative Assistant

Schedule: M-F, 8-5pm with possible overtime opportunities

Hourly position

Reports to: HR Manager

The Administrative Assistant will provide administrative support to ensure efficient operation of the office, provide excellent customer service, and assist in managing the day-to-day office operation.

Duties:

• Perform general clerical duties, including Friday folders management, data entry, photocopying, faxing, mailing, and filing.
• Maintain office supplies inventory, swag, and employee giveaway merch as well as place orders as needed.
• Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
• Answer and direct incoming calls, taking messages and relaying accurate information to the appropriate parties.
• Manage the reception area, ensuring a clean and organized environment.
• Handle incoming and outgoing mail, packages, deliveries, and drop offs as needed.
• Maintain confidentiality and handle sensitive information with integrity.
• Assist with the preparation of presentations, reports, and meeting materials.
• Collaborate with other team members to support overall office operations.
• HR duties as assigned.
• Perform other administrative tasks as assigned.

Qualifications

• Bilingual (Eng/Spa) - ability to speak, write, and understand Spanish/English
• Experience as an Administrative providing support to multiple executives at a fast-paced company.
• Team player who operates in a team-oriented setting
• Ability to be discrete and maintain confidential information.
• Proficiency in Microsoft Office
• Self-starter with the ability to multi-task, prioritize and respond accordingly in a fast-paced environment.
• Great communicator who can build strong working relationships with vendors, and internal and external partners.
• Strong written and verbal communication skills
• Willingness to take educated risks and think outside of the box.
• Demonstrates adaptability and flexibility, with a keen ability to adjust priorities based on leaders' needs and organizational goals.
• Open to both giving and receiving feedback constructively, with a focus on continuous personal and professional development.