Conference Services Meeting Planner

Conference Services 1-on-1 Meeting Planner
Location: Milwaukee, WI OR Chicago, IL | Travel: ~20% | Experience: 3+ Years in Event Planning

Are you a detail-driven organizer who thrives on creating seamless, high-impact experiences? Join our dynamic Conference Services team at Baird, where youll play a key role in coordinating more than 8,000 1-on-1 meetings annually for our Capital Markets Conferences.

What Youll Do:

• Support the 1-on-1 Meeting Experience: Schedule and manage thousands of strategic meetings that drive business at our top-tier conferences.

• Support Premier Events: Help plan and execute large-scale eventsthink logistics, space planning, AV, travel, and more.

• Keep Stakeholders Informed: Prepare and distribute key reports like attendance, travel manifests, and rooming lists.

• Collaborate Across Teams: Work with marketing, internal stakeholders, and vendors to ensure every detail is on pointfrom signage to travel.

• Lead Smaller Events: Independently plan and execute boutique events (1050 attendees) from start to finish.

• Budget & Research: Build cost proposals and scout venues that match the events goals and vibe.

What You Bring:

• Bachelors degree in Marketing, Business, or Communications.

• 3+ years of experience in meeting or event planning (financial industry a plus).

• Strong tech skills (Word, Excel, Outlook, Access) and comfort with databases and mail merges.

• Impeccable attention to detail, grammar, and proofing.

• Calm under pressure, highly organized, and customer-focused.

• Willingness to travel up to 20% of the time.

Compensation and Total Rewards Package:

• $62,000 - $85,000 annual salary range varies by location
• Bonus potential up to 20% of base salary
• Compensation and bonus are commensurate with experience, performance and/or firm profitability
• Check out our Total Rewards at Baird , which is a summary of our benefits and compensation
• Minimum in-office expectation of 2 days/week

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.