CLS - Secretary I - Receptionist

CLS - Secretary I - Receptionist

JobID: 7836

Position Type:

Classified/Clerical / Secretarial

Date Posted:

6/12/2025

Location:

Hope Center

Closing Date:

06/19/2025

SECRETARY

SECRETARY I - RECEPTIONIST

JOB DESCRIPTION

JOB TITLE: Secretary - Receptionist FLSA STATUS: Non-Exempt

REPORTS TO: Director of Parent Engagement and Community Schools PAY GRADE: CLS-04

LOCATION: Building Assigned DAYS: 228 | CALENDAR E

JOB ID & DATE: CLS-80, May 2025

JOB PURPOSE SUMMARY

The Secretary - Receptionist will provide front-line support for the district office, ensuring that all visitors and callers are greeted and assisted professionally and courteously. This role involves managing incoming and outgoing communications, maintaining accurate records, and performing various clerical duties to support the smooth operation of the building. The receptionist also serves as a key contact point for parents, administrators, and staff, ensuring effective communication throughout the district.

REQUIREMENTS

Education Level Details

High School Diploma or GED

License / Certification Required

Valid Driver license

Work Experience Required

2 yrs job related experience highly preferred

Fluent in Spanish

Other Skills and Abilities Required

Fluent in both English and Spanish

Demonstrated broad knowledge of major office administrative support functions, modern office terminology, procedures, and equipment

Ability to use personal computer and software

Ability to meet established deadlines

Strong communication skills, both orally and in writing

Ability to interact with top-level officials and all staff with tact, courtesy, and diplomacy

Ability to follow complex oral and written instructions

Ability to maintain a high level of confidentiality concerning district, personnel, customer, and vendor information

KEY FUNCTIONS, ESSENTIAL DUTIES AND RESPONSIBILITIES

General

Greet and assist visitors to the district office, ensuring they sign in and are directed to the appropriate personnel or location.

Operate the district's phone system, answering calls, directing them to the correct departments, and taking messages as needed.

Maintain an organized and professional reception area.

Provide clerical support including typing, filing, and managing correspondence.

Distribute incoming and outgoing mail and manage other communications.

Maintain up-to-date contact information for staff and stakeholders.

Function as a communication link between limited English-speaking families and district personnel, translating and/or interpreting in both Spanish and English.

Safety

Screen and direct visitors to appropriate district offices, school sites, and personnel.

Ensure that visitors sign in and are issued a visitor tag.

Ensure doors are locked and functioning properly.

Issue identification badges to new employees.

Other

Assist in other office-related tasks as needed.

Participate in training sessions as required.

Maintain confidentiality and follow district safety protocols and emergency procedures.

Perform other job-related duties as assigned by the Director of Personnel or designee.

SUPERVISORY RESPONSIBILITIES

None

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

The physical demands, work environment factors and mental functions described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands: While performing the duties of this job, the employee is occasionally required to stand, climb or balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 40 pounds.

Work Environment: While performing the duties of this job, the employee will work primarily in offices, hallways, gyms, classrooms, bathrooms, shops, playgrounds, cafeterias, portable buildings and pool environments. The Employee may be required to work from a remote location in the event of a district shut-down or other event. The employee may be required to work evenings and weekends during enrollment / registration periods and attend events where community members are in attendance.

Mental Functions: While performing the duties of this job, the employee is regularly required to communicate, compare, analyze, coordinate, instruct, evaluate, and use interpersonal skills. Occasionally required to compile, copy, compute and negotiate.

TRANSPARENCY IN PAY AND BENEFITS

Adams 14 is committed to transparency in compensation and benefits and complies with Colorado's Equal Pay for Equal Work Act. We offer a competitive and comprehensive benefits package designed to support the health, financial security, and well-being of our employees.

Compensation for this position is $19.28 per hour to $30.25 per hour (2025-2026), based on verified experience and qualifications, and aligned with the Adams 14 salary schedule. This position is scheduled for 228 work days annually. Additional compensation opportunities may be available through stipends or supplemental assignments, depending on job responsibilities.

Benefits include: Paid Time Off (PTO), Medical, dental, and vision insurance plans, District contributions to Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), Employee Assistance Program (EAP) with free and confidential support services, Wellness and preventive care programs. Voluntary coverage options for life insurance, accidental death and dismemberment (AD&D), critical illness, cancer care, legal assistance, and accident insurance are available for all full-time staff.

Retirement and voluntary benefits include: Membership in the Colorado Public Employees' Retirement Association (PERA) and optional retirement savings plans including 403(b) and 457(b).

For more detailed information, please review the Adams 14 Employee Benefits Guide, available on the District website.