Secretary - Receptionist - Clerk - School Nutrition

Position Type:
Secretarial/Clerical/ Clerk-School Nutrition

Date Posted:
6/17/2025

Location:
District Services Center

Closing Date:
09/17/2025

&nbsp&nbsp Hours: 40
Salary: $16.94
Calendar: 194

PURPOSE
Processes free and reduced applications and invoices, performs general clerical and data entry duties and provides customer service; performs related work as required.

PERFORMANCE RESPONSIBILITIES
The primary function of an employee in this class is to process free and reduced applications, invoices and bills, and perform general clerical and data entry support duties, and provide customer service. The work is performed under the supervision of the School Nutrition Director. The primary duties of this class are performed in a general office environment and may include driving to and from various district locations.

ESSENTIAL DUTIES

• Scan and process free and reduced applications, assists with verification and keeping applications current
• Receives, checks and signs for office deliveries
• Enters invoices and inventory into proper software programs
• Sorts monthly payroll checks and assists with delivery to schools as needed
• Sort and distribute office mail
• Conduct monthly inventory of commodity, office and small ware supplies
• Provides general clerical and accounting assistance to schools and office staff
• Answers incoming telephone calls and greets walk-in customers
• Prepares monthly packets and meal cards for schools
• Maintains free and reduced files for annual audit
• Assists customers and vendors with School District procedures and explains District procedures/policies/programs to customers and resolves customer concerns;
• Prepares, distributes and maintains a variety of documents, correspondence, log sheets, applications, and related documents;
• Provides data entry services, faxing, typing, and filing in support of school functions;
• Attends approved training and workshops
• Communicates effectively with all staff, students, parents, visitor and vendors
• Performs all work duties and activities in accordance with District policies, procedures and safety practices.
• Operation of standard office equipment, including an office computer and job-related software applications
• General accounting and cash handling record keeping practices and procedures.
• Current office practices and procedures

Other Duties and Responsibilities

• Performs other related duties as required.

Ability to:

• Follow written and oral instructions
• Communicate effectively both orally and in writing
• Performs recordkeeping, accounting and mathematical functions
• Learn department operations thoroughly to provide general information and explain detailed department processes and procedures
• Maintains records efficiently and accurately and to prepare clear and concise reports
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner
• Perform duties accurately and efficiently under time sensitive deadlines;
• Maintain effective working relationship with other district employees, supervisory personnel, vendors, and the public
• Maintain office, school, and individual confidentiality

QUALIFICATIONS

• High school diploma or GED equivalency; preferably supplemented with course work in accounting, math or other business applications; and
• Some general accounting or clerical experience, preferably in a school office position; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

SPECIFIC QUALIFICATIONS

• Valid Idaho Drivers License

ESSENTIAL PHYSICAL ABILITIES

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively on the telephone and in person;
• Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, operate a motor vehicle and review, evaluate, and prepare a variety of written/typed documents and text materials
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and a personal computer and to make adjustments to equipment ;
• Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to drive a motor vehicle, lift 20 pounds, sit and work at a computer keyboard for an extended period of time, and work in an office environment.

EVALUATION
Yearly by supervisor

TERMS OF EMPLOYMENT
To be determined by calendar year.
Regular attendance is an essential function of this job

• If you are chosen for this position your employment with the District would be "at will". Employment at Will means that the employee or the District may terminate the employment relationship with or without cause, and with or without notice, at any time.
• As per Idaho Code 65-5-1/65-503: "Eligible veterans are provided advantages in public employment in Idaho"