Event Coordinator

Required Years of Experience

2 years

Job Details Marlow Events, the full service catering and production company from the Marlow Collective, hiring an Event Coordinator to join our growing company! This role is ideal for a hospitality professional seeking to advance their skills in event sales, operations, and production.

The Event Coordinator reports to the Events Director and works closely with the operations team to support the sales, planning, design, coordination, and execution of all contracted events. The ideal candidate has 2+ years of hospitality experience, with a deep passion for food + beverage, and will be comfortable dealing directly with diverse clientele in a very fast-paced environment. We anticipate substantial growth in the coming years and are looking for a candidate who wants to grow with us and play a key role in our success.

We Offer

• Competitive wages
• Subsidized medical, dental, and vision insurance at 90 days
• Industry-leading paid time off plans + paid family leave
• 401k plan access beginning at hire
• Access to our Employee Emergency Assistance Program for added support

Key Responsibilities

Client Support & Sales Coordination

• Assist with client communication and logistics throughout the planning process
• Create and edit event proposals, menus, and planning documents
• Coordinate with guest relations and kitchen teams to ensure aligned service
• Support with menu tastings, venue walk-throughs, and site visits as needed

Event Planning & Logistics

• Input and maintain event details in internal planning systems
• Assemble and distribute event documents including BEOs, staffing schedules, and timelines
• Assist with vendor outreach, rental order confirmations, and permits under the guidance of senior staff
• Attend events as needed to provide on-the-ground support

Internal Operations

• Support with developing and maintaining service documents, procedures, and best practices for all event formats

Skills & Abilities

• Organized and detail-oriented: must have the ability to create systems for managing daily tasks
• Works well under pressure: must be able to gracefully respond to demand in a fast-paced environment
• Self-starter: must have the desire to drive the business forward and understand its many moving parts
• Excellent written and verbal communication skills
• Motivated, high level of energy and work ethic
• Fluency with Microsoft Office and the Google suite
• A minimum of 2 years of Front of House Restaurant experience preferred
• Available for a Tuesday Saturday schedule with flexibility as required by event needs
• Drivers license helpful but not required

The Marlow Collective is a group of New York hospitality brands including the restaurants Diner, Roman's, Achilles Heel, and Borgo; breads bakery She Wolf; whole-animal butcher and grocery Marlow & Daughters; catering company Marlow Events; and Stranger Wines & Spirits. We are a values-driven organization working to advance a more equitable and sustainable food system for all. We are committed to providing supportive, respectful workplaces; to sourcing seasonally, locally and organically and building longstanding partnerships with our farmers and producers; and to creating meaningful experiences that celebrate and connect the communities we serve. We prioritize diversity in hiring and a culture of inclusion and belonging.

While performing the duties of the job, the Event Coordinator is regularly required to stand and walk; reach with hands and arms; talk and hear; climb, balance, stoop, kneel, and crouch. They must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds.

Compensation Details

Compensation: Hourly ($25.00)

Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits, Dining Discounts, Paid Family Leave, Employee Emergency Assistance Fund

Required Skills

Ability to Manage Multiple Tasks Simultaneously

Creative Problem Solving Skills

Ability to Work Collaboratively With a Team

Strong customer service orientation

Adaptability to Changing Circumstances

Leadership Skills

Time Management Skills

Attention to Detail in Documentation

Ability to Handle Stressful Situations Gracefully

Understanding of Event Logistics

Knowledge of Food and Beverage Service

Ability to Build and Maintain Professional Relationships

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