Special Events Coordinator

3 years

JOB TITLE: Event Sales & Logistics Coordinator Full Time

REPORTS TO: Director of Events

POSITION SUMMARY:

The Institute of Culinary Education, New York City Campus, is seeking an experienced hands-on professional Event Sales & Logistics Coordinator. This role will play a pivotal part in fostering quick communications and client focus, achieving company goals by securing new business opportunities and maintaining current client relationships. The Event Sales & Logistics Coordinator will successfully plan, organize and manage on campus events, with full oversight in operations, working across departments to ensure excellent execution.

KEY RESPONSIBILITIES:

• Review incoming inquiries and ensure all necessary information is obtained from prospective clients; seek clarification and further details as needed; understand their event needs and preferences
• Increase top line revenue by reaching out to new potential clients via in person meetings, calls, emails and mailings
• Coordinate and lead site visits for clients interested in booking events or space for room rentals
• Gain referrals by strengthening relationships with potential referral targets and other event vendors
• Create and update client contracts
• Actively cultivate and maintain strong relationships by corresponding with existing clients throughout and beyond the event planning process to create repeat business
• Assist in meeting sales goals month to month and year over year
• Oversee the billing process for events, ensuring accurate invoicing, and timely payment collection from clients

EXPERIENCE AND QUALIFICATIONS:

• Three years+ experience in event planning and management.
• Proven experience in a consultative sales role.
• Actively immersed in the culinary world.
• Must be self-motivated, organized, process-minded and business driven.
• Excellent communication skills both written and verbal; strong presentation and interpersonal skills
• Proven ability to work both independently and collaborate within a team or with other departments.
• Demonstrated ability to prioritize multiple tasks and meet deadlines.
• Strong critical thinking and problem-solving skills required
• Proven leadership and team building skills that foster excellent in-house relations.
• Flexibility to occasionally work events at ICE on evenings and weekends.
• Working knowledge of Microsoft suite of products including Outlook, PowerPoint, Word and Excel; Strong administrative abilities
• Labor union experience preferred

HOW TO APPLY:

If youre ready to make an impact and help prospects find the solutions they need, please send your resume and a brief cover letter to [email protected] . We look forward to hearing from you!

WHAT WE OFFER:

PAY: $24.00 - $26.50

• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Life Insurance
• Paid Time Off
• Employee Tuition Assistance
• Tuition forgiveness in ICEs Career Training programs
• Free Recreational Classes
• Flexible Spending Account
• 401(k)

ABOUT ICE:

The award-winning Institute of Culinary Education (ICE) was established in 1975 and has since grown to be one of Americas leading centers for culinary education and the largest culinary institute in New York City and Los Angeles. In 2015, ICE built and moved to a new flagship location in lower Manhattan, NY. In 2019, USAToday ranked ICE the #1 culinary school in America. The foundation of ICE is its programs in Culinary Arts, Pastry & Baking Arts, Restaurant & Culinary Management, Hotel & Hospitality Management and Health-Supportive Culinary Arts. ICEs programs are intensive, sophisticated and can be completed in 6-13 months. In addition to career programs, ICE offers a vast menu of recreational courses for the public, and a highly developed special events division. ICE continues to grow and evolve with the launch of its LA campus in 2018, the acquisition of the Natural Gourmet Institute in 2019 and the acquisition of the French Culinary Institute (ie International Culinary Center) in 2020. For more information about ICE, please visit our website at ice.edu or connect with us @iceculinary on Facebook, Twitter and Instagram. Watch our videos on YouTube at:

Compensation: Hourly ($24.00 - $26.50)

Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits, Wellness Program, Tuition Assistance, Tuition forgiveness in ICE's Career Training Programs, Free Recreational Classes, Company paid Life, Accident and Disability Insurance Plans

Client Relationship Management

Event planning and coordination

Attention to Detail

Time Management

Networking skills

Customer Service Orientation

Adaptability

Team Collaboration

Revenue Growth Focus

Process Improvement

Creativity in Event Design

Conflict Resolution

self motivation

Leadership and team building

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