Receptionist/Administrative Assistant - Teaching & Learning

Old Rochester Regional School District is seeking a receptionist/administrative assistant at Central Office. This position provides receptionist support for the Superintendent's office and Administrative Assistant support for the Assistant Superintendent of Teaching & Learning by organizing, planning, and managing all of the activities from the Department of Teaching and Learning. This position is 198 workday schedule which consists of 183 school calendar days with additional days before and after the school year (10 days before the start of the school year and 5 days after the school year). The hours are 8-3 daily but hours will be flexed depending on Teaching & Learning Events such as new teacher orientation, professional development days and other curriculum events that occur after the school day.

Duties and Responsibilities

• Receive incoming phone calls and process them accordingly
• Greet all visitors to the building in a welcoming manner
• Process and maintain work permits
• Provide basic public information to callers and attempt to answer questions or concerns
• Perform general secretarial tasks including, but not limited to, drafting letters, reports & agendas, making photocopies, filing, distributing mail, scheduling meetings, etc.
• Assist the Assistant Superintendent with the teacher mentor program by scheduling events, sending out correspondence, completing DESE mentor certificates and processing stipends
• Create and monitor tracking of personnel trainings and attendance
• Provide basic support to staff with employee self-service systems for professional development and generate completion certificates
• Assist in processing grant compliance by tracking expenditures and generating purchase orders
• Process curriculum material ordering, dispersal and inventory control
• Communicate with staff in a timely, positive and professional manner while recognizing and maintaining confidentiality in job-related matters
• Other duties as assigned by the Superintendent