Receptionist/ Office Assistant

Position: Receptionist
Location: San Mateo, CA
Pay rate: $25 to $30/HR DOE
Schedule:

• Tuesday, Wednesday, Thursday: 8:30 AM or 9 AM 3 PM
  
• Friday: Occasionally required
  
• Monday: Occasional presence required depending on partners schedule
  
• Potential for full-time with overtime in the future

Key Responsibilities:

• Send communications and emails to Adam
  
• Manage calendaring as needed
  
• Work on special projects including meeting and event planning, and process improvement related to the Home Office

Preferred Qualifications:

• 4+ years of experience in administrative, office management, or project management roles
  
• Working knowledge of Microsoft Office systems: Word, Excel, PowerPoint, Outlook, Zoom, Concur
  
• Ability to quickly learn new software
  
• High school diploma or equivalent; Associates Degree or higher strongly preferred
  
• Speaking Italian is a plus due to the Italian company

Skills for Success:
Organization and Technical Skills

• Detail- and task-oriented, deadline-driven, and highly organized
  
• Ability to prioritize multiple projects on short timelines
  
• Effective communication skills to engage confidently with all levels of employees
  
• Strong relationship-building skills to cultivate partnerships internally and externally
  
• Flexibility and positive attitude when confronted with change
  
• Ability to track, assess, and appropriately elevate issues when they arise, providing solutions
  
• Experience in managing budgets and overseeing the work of tradespeople or vendors

Personal Skills

• Critical thinker and active listener
  
• Self-motivated
  
• Collaborative teamwork skills
  
• Effective time management
  
• Understanding of successful working relationships internally and externally
  
• Desire for feedback on performance and skill

Interest:
Experience life at a fast-growing biotech company
Positive energy and solutions-oriented outlook
YOU COULD BE THE PERFECT FIT IF YOU HAVE:
A passion for working in an innovative environment and contributing to organizational success.

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