Temporary Event Coordinator

The Event Coordinator will work with an Event Manager and Director of Office of Continuing Education and Events to plan and implement in person and remote conferences, other college-sponsored events, and provide operations support. Roles and responsibilities include:

• Provide event coordination and support
• Participate in event planning committee meetings to facilitate decision making and coordinate efforts
• Create and manage event planning packets, timelines, and budgets
• Event planning coordination including coordinating on-site spaces, logistics, food and entertainment; managing speaker travel and lodging; managing student workers and volunteers; and overseeing attendee registration.
• Providing customer service to event registrants and attendees.
• Tactfully handle situations that require immediate on-the-spot resolution to ensure excellent public relations.
• Assist with invoicing and project reporting including hourly time reports, project expenses, and revenue distribution

Required Qualifications

• Associates degree with at least two years of relevant experience including evidence of project planning and event management, or an equivalent combination of education and experience is required.
• Superior organizational skills, strong attention to detail, and ability to manage tasks using a project management application
• Proficiency in software including:
  • MS Word and Excel
  • Outlook, Zoom
  • Webpage and customer management software (e.g. Cvent)
• Ability to work independently to complete all projects and tasks on time with minimal supervision but also be able to work in a team environment
• Excellent interpersonal skills, including oral and written communications
• Strong customer service skills
• Must be able to deal with confidential or sensitive information with tact and discretion
• Ability to lift and move event items and supplies up to 40 pounds with assistance
• Ability to stand and walk for extended periods during the event weekend

Preferred Qualifications

• Experience planning and implementing large events or working in an academic setting
• Experience with Cornell Systems (Purchasing, BOX, Slack/MS Teams)
• Experience hosting, planning, or moderating hybrid events
• Experience with budgeting and purchasing

Important Details About this Position

• This is an onsite position located in Ithaca, NY.
• Applicants must be available to work a large conference event at the Cornell University College of Veterinary Medicine onsite from October 8-12, 2025.
• This is a part time, 3 month temporary position
• We are unable to provide Visa sponsorship, now or in the future, for this position.
• Relocation assistance will not be provided for this position.

Employees are expected to meet all of the Cornell University Staff Skills for Success , which are essential for individual and organizational success.

University Job Title:

Temporary Administrative Professionals

Job Family:

Temporary Administration

Level:

No Grade - Annual

Pay Rate Type:

Salary

Pay Range:

Refer to Posting Language

Remote Option Availability:

Onsite

Company:

Contact Name:

Jessica Divell

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornells non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement . To learn more about Cornells union wages, see Union Pay Rates .

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Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individuals genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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2025-08-01