Office Admin / Receptionist

Pay
$21$23 an hour
Job type:
Full-time
Monday to Friday

Location:
Surrey, BC V4N 4E4

Full job description:
About Us
Trojan Alloys is a small business in Surrey, Port Kells area. We are a professional, agile, and innovative business servicing the metal recycling industry.

We are looking for a proactive and highly organized individual to help with administrative duties, assist with existing accounts and orders and work in Quickbooks to generate invoices and PO's. This role is the first point of contact for calls and visitors, manages reception duties, assists with HR and payroll, provides quotes and provides occasional bookkeeping support to the accounting team.

Key Responsibilities

Reception & Front Desk Management
Answer and direct phone calls professionally, ensuring inquiries reach the correct department.
Coordinate Trucking Schedule
Monitor the reception email and respond to inquiries.
Handle office supply inventory and place orders as needed.
Create and follow up on quotations
Administrative Support
Assist with scheduling, travel arrangements, and appointments for management.
Manage correspondence, including emails, letters, and packages.
Support document preparation, presentations, and company-wide communications.
Payroll & HR Assistance
Process bi-weekly payroll by verifying employee hours and making necessary adjustments.
Track vacation and sick leave, ensuring accurate records.
Assist with new employee onboarding, contract preparation, and benefits enrollment.
Maintain employee records and support HR-related documentation.
Tender & Estimation Department Support
Monitor tender emails and download relevant project documents.
Organize and log received tender documents into internal systems.
Maintain digital filing of project-related documents for easy access by the estimation team.
Track deadlines and send reminders to ensure timely submissions.
Finance & Compliance Support
Provide occasional bookkeeping support to the accounting department when needed.
Help with government filings and general financial tracking as required.

Requirements & Qualifications:
Experience: Prior experience in office administration, reception, or a similar role.
Skills: Excellent communication, organization, and multitasking abilities.
Software Proficiency: MS Office (Excel, Word, Outlook), Quickbooks Online
Education: High school diploma required; a degree or certification in Office Administration or a related field is preferred.
Given the nature of this role, strong English language proficiency is essential.
Preferred Experience:
Experience working in the manufacturing industry or in a business of similar size
How to Apply:
If you meet the qualifications and are excited to contribute to our team, please submit your resume and a cover letter outlining your experience and suitability for the role.

Benefits:
Dental care
Extended health care
On-site parking
Vision care

Schedule:
7am to 3pm
Monday to Friday

Language:
Fluent English (required)
Job Types: Full-time, Permanent

Job Type: Full-time
Expected hours: 40 per week

Work Location: In person