Administrative Assistant I/Receptionist

HOURS: Monday to Friday, 7.5 hours per day, plus 1/2 hour unpaid meal break

COMPENSATION: Per the Collective Bargaining Agreement located on the DY website .

All internal applicants who are interested in this position should apply within ten days of this posting.

All applicants must be fingerprinted prior to hiring. Additional information regarding fingerprinting including scheduling an appointment may be found on our website .

SUMMARY
To provide effective and timely handling of school/public inquiries, calls and visitors to the school's main office. To provide secretarial support to the main office and school. To manage student attendance records.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.
• Signs in all visitors using the visitor management software.
• Answers office telephones and responds appropriately either by answering the question or routing the call to the appropriate office or person and/or taking thorough and detailed messages.
• Must have overall knowledge of all administrative office positions, functions and procedures in order to be able to answer inquiries, respond to requests or refer people to the appropriate office or person.
• Assists with filing.
• Stamp and send mail.
• Organize, accept and distribute mail.
• Interact with staff, families, students and the general public in a tactful and professional manner.
• Front office duties as assigned by the principal including, but not limited to, reception, answering and directing phone calls, receive, sort and distribute mail, supplies.
• Prepares reports about attendance, including state registers and related reports. Prepares class attendance lists.
• May maintain bulletin boards.
• Incumbent that this person must know all school procedures, schedules and personnel to perform this job in an effective manner.
• May operate public address system to provide school announcements.
• Other duties as assigned.

QUALIFICATIONS:

• One year certificate from college or business school; or one year related experience and/or training; or equivalent combination of education and experience.
• Must have excellent public interface skills.
• Must be able to multi-task in a very, busy fast paced environment.
• Strong knowledge of and skill in Microsoft Office programs.
• Accuracy and attention to detail area s must.
• Confidentiality.
• Ability to work cooperatively with staff, teachers, students and administration.
• Citizenship, residency or work visa required.

PRIMARY JOB CONTACT:

Judy Provencher, Principal’s Administrative Assistant
Dennis-Yarmouth Regional High School
210 Station Avenue
South Yarmouth, Massachusetts 02664
Phone: ...