Office & Soft Services - Receptionist

JOB DESCRIPTION

Job Title: Receptionist
Location: Irvine, CA 18575 Jamboree Road (Onsite)
Pay Rate: $20.54/hr (W2)
Hours: MondayFriday, 8:30 AM 5:30 PM (40 hours/week)
Duration: 5 Months (Possible Extension)
Reason for Opening: Additional Headcount

Position Overview
We are seeking a professional and detail-oriented Receptionist to join our Irvine office. This role is responsible for managing front desk operations, coordinating office amenities, and supporting daily administrative functions to ensure a welcoming and efficient work environment.

Key Responsibilities
Reservation Coordination

• Manage meeting room bookings and ensure availability for scheduled appointments.
• Coordinate reservations for internal and external guests.

Office Amenities & Setup

• Prepare meeting rooms with required amenities.
• Monitor and restock pantry snacks and office supplies.
• Support general office maintenance and cleanliness.

Visitor Management

• Handle visitor check-ins, registration, and escorting as needed.
• Greet guests and direct them to appropriate contacts.

Catering Support

• Coordinate with catering vendors for event and meeting needs.
• Assist with food deliveries and ensure proper setup.

Mail & Package Handling

• Receive, track, and distribute incoming packages.
• Manage outbound mail and courier requests.

Reception Duties

• Answer and direct phone calls.
• Respond to general inquiries from clients and employees.
• Support administrative tasks such as filing, scheduling, and documentation.

Facility Support

• Load and unload the dishwasher.
• Keep common areas clean and organized.
• Assist with maintenance requests and liaise with building services.

Employee & Client Assistance

• Support employee and client needs related to office logistics.
• Maintain a professional and helpful front desk presence.

Qualifications
Must-Have Skills

• Minimum 2+ years in a receptionist or front desk role.
• Strong communication and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experienced with Microsoft Outlook for email and calendar scheduling.
• Adaptable and flexible in handling multiple priorities.

Nice-to-Have Skills

• Willingness to learn new technologies.
• Basic knowledge of digital tools or platforms.

Education

• High School Diploma or GED equivalent required.

Interview Process

• 1st round: Virtual interview.
• 2nd round: Onsite interview (if required).