Front Desk Coordinator

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential building projects.

The Role We Want You For

The primary function of the Front Desk Coordinator is to provide general office support with a variety of clerical activities and related tasks. This role will be responsible for answering incoming calls, directing calls to appropriate associates, managing mail distribution, maintaining the flow of correspondence, ordering supplies, and performing various administrative duties. The Front Desk Coordinator will work Monday through Friday in our Chicago office, serving as the first point of contact for visitors and ensuring the smooth day-to-day operation of the office.

The Specifics of the Role

• Answer and direct incoming phone calls
• Assist with ordering and managing office inventory and supplies
• Receive, distribute, and send UPS packages
• Receive, distribute, and send regular mail
• Maintain cleanliness and organization in common areas, including conference
• rooms, kitchen, and other shared spaces
• Put away office supplies promptly
• Maintain and update conference room schedules
• Order office lunches and food for meetings or events
• Update and distribute office phone lists
• Perform miscellaneous tasks for Project Managers, such as saving photos to project drives, printing, and binding
• Assist with expense reports and travel arrangements for team members
• Coordinate events and logistics with the building management team

Requirements

• 3-5 years of related experience.
• High school diploma required.

Friendly and professional communication skills in person and over the phone.

• Ability to multi-task and stay organized in a fast-paced environment.
• Self-motivated and hard working.
• Proficiency in basic office software and equipment.

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2024 Best Places to Work - Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2024 ENR Midwest - Midwest Contractor (#1).
• 2024 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5).
• 2024 ENR Top 100 Green Contractors - Green Contractor (Top 5).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $60,000 - $65,000 +/- annually (not adjusted for location).