Receptionist

H.O. Penn Machinery
HIRING IMMEDIATELY
Receptionist
Poughkeepsie, NY

Pay : $20-$24/hour (dependent on relevant experience)

Bonus : 5% bonus potential

Benefits:

• Medical/dental/vision insurance
• 401(k) with company match
• Holidays & competitive PTO
  
  

Key Qualifications :

• Previous reception, customer service or office experience required
• Ability to maintain a professional / engaging presence and represent the company in a positive manner
• Ability to multi-task, be highly organized with the ability to be competent in a fast-paced environment
• Strong interpersonal and organizational skills
• Proficient in computer software, including Microsoft Word, Excel, & Outlook

Responsibilities

Superior customer and guest satisfaction

• Operate telephone system to properly route all incoming calls to appropriate individuals or departments
• Promote branch relations by greeting visitors and announcing arrivals to departments in a friendly and professional manner
• When appropriate, direct visitors to the appropriate person, office, or department
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)

The support of overall corporate goals through effective coordination of mail operations

• Process (pickup, sort, and distribute) interoffice and post office mail in a timely manner
• Coordinate delivery of correspondence by receiving and distributing items from courier service
• Oversee maintenance, repairs, and invoicing for Pitney Bowes mail equipment
• Report system or phone line problems

The support of branch operations through accurate and efficient performance of various tasks

• Ordering office supplies
• Maintain company phone and employee lists
• Assisting employees with employee discount information
• Maintain facility coffee service areas (ordering & stocking supplies, keep tidy)
• Assist with branch functions and coordination of events

The support of the Parts Department through accurate and efficient performance of various functions

• Process stock order paperwork when required
• Assist in other billing clerk functions as needed
• Maintain, restock and keep tidy the novelty store merchandise

Qualifications

• Previous reception, customer service or office experience required
• Ability to maintain a professional / engaging presence and represent the company in a positive manner
• Ability to multi-task, be highly organized with the ability to be competent in a fast-paced environment
• Strong interpersonal and organizational skills
• Proficient in computer software, including Microsoft Word, Excel, & Outlook

Physical Requirements:

• Standing and/or sitting for prolonged periods of time
• Hand coordination for typing, writing, and computer use
• Occasional forward bending and reaching
• Occasional walking and climbing stairs
• Carrying (up to 20lbs.)
  
  

Reasonable accommodations made as needed.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.