Event Planner

Overview

The Event Planner position is responsible for conceptualizing, planning, coordinating, and delivering successful meetings, events and trade shows that support and demonstrate Parkhill's Mission, Vision, and Values while meeting event deliverables and deadlines. The Event Planner will collaborate with stakeholders to understand a meeting's objective, provide strategic insight, and execute logistics to create an impactful and results driven experience.

Life at Parkhill

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers - we are neighbors who choose to live and serve in the communities we work.

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven expertise, we invite you to discover a career path designed for you.

Parkhill is one of the largest architectural and engineering firms in the Southwest. We have 14 offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Process & Event Management

• Leads and supports planning, coordination, and execution of internal and external meetings and events

• Manages logistics including venue selection, registration, rooming lists, scheduling, audiovisual needs, and food and beverage

• Builds and maintains registration websites and event apps; track attendee data and provide reporting to stakeholders

• Contributes to process improvements and support a collaborative, agile team environment

• Self-assesses workflow to establish evolving priorities needed to meet deliverables

• Stakeholder & Vendor Relations

• Partners with stakeholders, cross-functional teams, and vendors to align event goals with business objectives

• Communicates proactively to manage expectations, resolve issues, and gather feedback for continuous improvement

• Builds and maintains strong relationships with vendors and industry partners; researches new opportunities and resources

• Develops strong working relationships and networks with industry related partners

• Budget & Financial Oversight

• Manages event budgets, ensuring accurate tracking, reconciliation, and compliance with financial policies

• Reviews and approves program expenses; coordinates with accounting for timely payment processing

• Makes cost-effective decisions while maintaining event quality and impact

• Trade Show & Brand Presence

• Plans and executes company presence at industry trade shows, including logistics, booth setup, and promotional strategy

• Coordinates team participation and meets all deadlines for a seamless trade show experience

• Collaborates with external partners on booth management, shipping, and inventory

• Other duties as assigned

Qualifications

• Bachelor's degree in hospitality, business, marketing, or related field, with a minimum of 4 years of corporate, agency, or hospitality event planning experience; CMP certification preferred
• Strong communication, project management, and organizational skills, with the ability to multitask and meet tight deadlines in fast-paced environments
• Solid understanding of industry best practices, including dietary restrictions, contracting trends, and event technologies such as registration platforms
• Proven ability to manage both large-scale and high-impact smaller events
• Trade show experience preferred but not required
• Ability to work effectively both autonomously and as part of a larger team
• Ability to prioritize multiple tasks simultaneously and excel in a fast-paced, deadline-driven environment while paying close attention to all meeting/event details
• Experience working with vendors and suppliers (AV, venues, transportation, etc.) and collaborating with cross-functional teams
• Creative problem solver with a calm, professional demeanor under pressure and a team-oriented, collaborative mindset
• Willing and able to travel up to 30% for meetings, events, and client dinners; flexible to work long hours when needed
• Comfortable working in a hybrid work environment

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits: up to 80% of medical premiums*, FSA for dependent care, HSA contributions, employer 401k contribution, short/long term disability coverage, performance bonuses.
• Well-Being: mental health care, culture committees, wellness programs, charitable giving match.