Bilingual Receptionist

Salary: $16.00/hr + commensurate work calendar for the 24-25 school year.

Job Function:

Provides reception and clerical assistance for the efficient operation of the central administration office.

Duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following. Other duties may be assigned

by the Chief of Operations.

• Answers multiline telephone system; transfers calls, responds to inquiries, and/or takes messages as necessary.
• Provides quality customer care and support to parents, employees, community members, and vendors in person and over the telephone by responding to inquiries and/or directing them to the appropriate personnel.
• Maintains the general appearance of the front office.
• Makes reservations and maintains calendar for meeting rooms.
• Maintains an adequate inventory of office supplies that are used on a regular basis.
• Must be able to multi-task and work in a fast-paced environment.
• Picks up, sorts and distributes mail to appropriate personnel.
• Responsible for general maintenance of kitchen (i.e. loading/unloading dishwasher, cleaning refrigerator, keeping paper goods stocked).
• Maintains an appropriate level of confidentiality of employee and student information.
• Prepares requisitions for coffee, kitchen, and other general office supplies.
• Assists other departments with ongoing and special projects as assigned.
• Provides regular feedback to the Chief regarding the status of projects or concerns.
• Performs any and all other duties as assigned by the Chief.

Skills/Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions..

• Proficient in keyboarding, word processing, spreadsheets, and file maintenance.
• Ability to complete assignments with accuracy and meet established deadlines.
• Customer service oriented.
• Strong organizational, communication, analytical, and interpersonal skills.
• Ability to work with frequent interruptions.
• Excellent integrity and commitment to ethical practices.

While performing the duties of this job, the employee is regularly required to sit; use hands to grasp, handle, or feel; and talk or hear. The employee is regularly required to stand, walk, and reach with hands and arms. The employee must occasionally lift and /or move up to 25 pounds.

Requirements:

• High school diploma or equivalent certification required.
• 1-2 years of related experience preferred.
• Ability to communicate effectively in both English and Spanish.