Clerk Typist II - Receptionist - PROMOTIONAL ONLY

PROMOTIONAL ONLY
ACCEPTING APPLICATIONS FROM CURRENT PERMANENT EMPLOYEES ONLY

We are accepting applications for Clerk Typist II-Receptionist. At this time, we have 1 opening for a 2-hour, 12-month employee in Fiscal Services Department. The work hours for this position are to be determined, Monday through Friday.
BASIC FUNCTION
Under the direction of a Principal, Director/Department Head or designee, to perform a wide variety of clerical functions of average to above average difficulty, including typing, data entry and other general office duties; to operate a console telephone or private branch telephone switchboard; to act as a receptionist, answering inquiries and providing routine information to the public, students and staff; to sort, route, and process intra-district and United States mail; and to do other related work as required. Incumbents in this classification provide students, staff and the public with information through the performance of a wide variety of clerical services which directly supports learning. Examples of Duties

ESSENTIAL JOB FUNCTIONS
Operates a console telephone or private branch telephone switchboard receiving and screening incoming calls, transferring calls, responding to inquiries and/or taking messages, and making proper connections
Programs and services a vocal telecommunications phone answering system and maintains District answering machines
Greets public, parents, students, vendors, etc. as may be required to ensure sign in, issue visitors badges, respond to their inquiries and/or direct them to appropriate personnel
Evaluates situations and inquiries involving other staff, students, parents, the public, etc. to provide information and/or direct to appropriate personnel for resolution
Composes or produces documents and materials (e.g., correspondence, memoranda, sports schedules, school bulletins, minutes, student certificates, achievement awards, etc.)
Maintains inventory of office supplies and materials (e.g., ordering, stocking, distributing, etc.) to ensure the availability of items as needed
Monitors financial related information (e.g., class size, attendance, time sheets, etc.) in accordance with District guidelines and procedures
Maintains records, schedules, files, rosters (e.g., lunch program applications, postage use, equipment repair logs, inventories, calendars, sign in sheets, etc.) to document and/or provide reliable information
Processes mail, purchase orders, requested forms, and/or sale products
Provides general information and direction to other staff, visitors, students, parents, co-workers, etc.
Assists, supports and replaces other office personnel
May collect and receipt funds
May administer routine First Aid, and contact appropriate person and agency in event of serious illness or injury
Performs other duties related to the class as assigned

JOB REQUIREMENTS QUALIFICATIONS
Skills, Knowledge and/or Abilities Required:
Skill to:
Operate standard office equipment including use of computer applications
Correct English usage in both written and verbal form, spelling, grammar and punctuation
Knowledge of:
Standard office machines and equipment
English usage, spelling, grammar, and punctuation
Numerical, alphabetical, and subject matter filing systems
Ability to:
Understand and carry out oral and written instructions
Work courteously and tactfully with co-workers, public, pupils and parents
Promote team building and a positive work environment
Adapt correspondence in response to routine informational inquiries
Communicate effectively with employees and the public
Adapt easily to work assignments, additional priorities, and new procedures
Receive constructive criticism and modify work appropriately
Work without close monitoring and meet deadlines
Prioritize and identify needs and solve problems independently as appropriate
Suggest procedural improvements to supervisor as appropriate
Skillfully handle difficult situations using good judgment
Maintain high level of professionalism in keeping the needs of customers a top priority
Skillfully handle difficult situations using good judgment
Learn and apply standard office procedures and operate modern office equipment skillfully and efficiently
Perform routine general office and clerical work with speed and accuracy
Keyboard at an acceptable rate of speed

Typical Qualifications

APPLICANTS MUST PROVIDE THE FOLLOWING DOCUMENTS WITH THE COMPLETED APPLICATION:

EXPERIENCE AND EDUCATION REQUIREMENT
Experience:
One (1) year general clerical experience, including telephone and public contact duties.
Education:
Equivalent to the completion of High School.

LICENSE AND/OR CERTIFICATE REQUIREMENT
Possess and maintain a valid First Aid certificate

Supplemental Information

PHYSICAL DEMANDS
Persons performing service in this position classification will be expected to perform medium work, which involves lifting no more than 50 pounds at a time occasionally, and frequently lifting or carrying objects weighing up to 25 pounds. The work may occasionally involve ascending stairs and ramps and involve sitting for extended periods of time. If someone can do medium work, we determine that he or she can also do sedentary and light work. (Per the Code of Federal Regulations Section 404.1567 Physical Exertion Requirements)
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

APPLICATION AND SELECTION PROCESS :

• An employment application and job description can be obtained either ONLINE at www.wvusd.org or at the District Office. If you need assistance, please call Martha Caballero, Human Resources Specialist at ..., ext. 31334.

• Permanent employees, who work in this classification and are interested in one of the current openings, may submit a Request to Transfer Form with the Division of Human Resources. Human Resources must receive the transfer request prior to the application deadline.

• When completing the work experience information on the application, please refer to the job requirements and qualifications, listed on the job description (a complete job description can be found on the website: www.wvusd.org or at the District Office.). Describe in detail the job duties and responsibilities from ALL RELEVANT WORK EXPERIENCE which will QUALIFY you for this position.

• Qualified applicants, who meet the minimum qualifications, will participate in a written examination and technical oral interview, which will demonstrate the required knowledge and skill for this classification. The weight percentage of the examination and interview will be 50/50. Those applicants who receive a passing score on the written exam and oral interview will be placed on an Eligibility List. The top three ranks of candidates on the Eligibility List, who are ready, willing and able to accept the position, will be invited to the Final Selection Interview with the hiring authority.

• The eligibility list will be certified for a period of six months. It will be used to fill current substitute and future permanent openings.

REVIEW JOB DESCRIPTION : It is the responsibility of the applicant to review this classifications job description, which is available online at www.wvusd.org or at the District Office. The job description explains in detail the physical demands, skills, knowledge and abilities required to perform the essential job functions for this position.

BENEFITS : Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions.

ACCOMMODATIONS : Individuals with legally defined disabilities may request reasonable accommodation in the examination process. To make this request; please contact the Division of Human Resources at the time the application is submitted. Candidates may be required to provide documentation supporting the need for the accommodation.

VETERAN PREFERENCE (for entry-level positions only) : Veterans who have been honorably discharged after 30 days or more of service during time of war or national emergency will receive an additional 5 points which will be added to the passing score. Disabled veterans receive 10 points. A copy of a DD-214 must be presented no later than the first part of the examination process.

PRIOR TO EMPLOYMENT THE FOLLOWING MUST BE COMPLETED:
Per Board Policy 4112.4/4212.4/4312.4, the cost of pre-employment examinations shall be paid by the applicant.

Fingerprinting: Employees will be charged for processing their fingerprints at the time they are hired. The fingerprints are used to complete a confidential background investigation. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but failure to list all convictions may result in disqualification or dismissal.

Physical Examination: Newly hired employees must pass a qualifying Medical examination given by a District-appointed physician, which includes testing for illegal controlled substances.

Tuberculosis Exam: Newly hired employees must submit a Mantoux Skin screening and certificate of completion within the past 60 days that indicates freedom from active tuberculosis.

Immigration Reform and Control Act Of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form.

We are an equal opportunity and non-discriminatory employer as mandated by Section 504 of the Office of Civil Rights.