HR Receptionist

Position Type:
Classified Substitute

Date Posted:
8/21/2025

Location:
District Office Southeast

&nbsp&nbsp Summary:
Performs receptionist, substitute calling, and mail distribution duties for the Human Resources office. Answers and directs all incoming calls on a multi-line phone system. Receives visitors, determine the nature of business, and directs them to appropriate destination. Performs routine clerical duties that can be completed in an environment of constant interruptions.

Essential Duties & Responsibilities:

• Receives and screens telephone calls and inquiries, providing information and/or referring callers to appropriate individuals and/or work teams for response.
• Takes and delivers messages and routes calls to the appropriate department or staff member.
• Receives, greets and directs visitors as appropriate. Notifies departmental contacts and/or directs the visitor to the appropriate office or locale, often in a second language.
• Provides a variety of routine information about the District and its programs to staff, students, parents and the general public. Ensures that visitors sign-in and have proper authorization to enter restricted access areas.
• Maintains up-to-date phone and extension directs for departments, programs, sites, and individual staff members.
• May provide clerical and general office support duties for a variety of departments such as, but not limited to filing, matching and classifying documents, data entry, and assembling materials for meetings, conferences, and mailings.
• May assist in administering an auto-dial substitute management system, personally contacting substitutes and giving direction to school sites or the District office.
• May receive and distribute employment forms and forwarding materials to Human Resources.
• May receive, sign or, and route deliveries to the appropriate individual or department.
• Performs other duties as assigned that support the overall objective of the position.

Qualifications:

• Knowledge and Skills:
  • The position requires general working knowledge of office and clerical procedures and equipment including computers utilizing word processing and switchboard. Requires working knowledge of policies, procedures, and schedules used for handling visitors, contacting substitute teachers, and support staff. Requires sufficient human relations skills skills in order to interact in a manner portraying a positive image of the District, with a wide range of contacts ranging from District staff, students to parents, and the general public both in spoken English and a second language. Requires a working knowledge of District services, operations, policies and procedures. Requires sufficient math skills to compute sums, products, quotients, and percents.
• Abilities:
  • Requires the ability to successfully receive and route a high volume of calls (in excess of 100 per day). Must have the ability to communicate clearly and accurately in an open work setting dominated by frequent interruptions. Requires the ability to prepare correspondence on standard formats using personal computer word processing. Requires the ability to demonstrate sensitivity to customers of diverse backgrounds and roles. Requires the ability to greet, convey information both orally and in writing, using a second language.

Education and Experience:

• High School diploma or GED.
• Experience preferred

Licenses and Certificates:

• Requires a valid drivers license.
• Satisfactory score on the District's clerical screening examination.
• Typing speed of not less than forty (40) words per minute (current certificate within one year required or proof of certification on file with P-BVUSD) Online typing certificates are not accepted.

Application Document Requirements:

• Resume
• High School diploma or GED.
• Typing Certificate 40 WPM (must be dated within 1 year of job close date)
• District Clerical Screening Test

The district offers the Clerical Screening test. Please visit the Human Resources Testing Page to review testing information and to register for testing if you need to meet this requirement

Salary:
Hourly Rate: $22.86 per hour

Required Application Procedure:
Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.

Selection Procedure:
A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicants expense.